Privacy Statement
Effective Date: December 23, 2024
Introduction
Gulf Coast Volleyball Association (“Organization,” “we,” “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you interact with our website, mobile applications, and services (collectively, the “Site”). By accessing or using the Site, you consent to this Privacy Policy.
We may update this Privacy Policy from time to time. The effective date of the most recent update is listed above. Continued use of the Site constitutes acceptance of the updated Privacy Policy.
1. Children’s Privacy
We comply with the Children’s Online Privacy Protection Act of 1998 (COPPA) and do not knowingly collect personal information from children under 13 without verifiable parental consent. If we become aware of data collected from a child under 13 without such consent, we will promptly delete it. Parents or guardians who believe their child’s data has been collected may contact us at [Insert Email Address].
2. Information We Collect
A. Personal Information You Provide:
- Registration information, such as name, email address, phone number, and payment details.
- Participant information, including age, school, medical history, and sports preferences.
- Text messaging consent: You may opt-in to receive text notifications or alerts related to activities, updates, or services.
B. Automatically Collected Information:
- Device and usage data, such as IP address, browser type, operating system, and pages visited.
- Cookies and similar technologies to enhance your experience and collect aggregate data.
C. Sensitive Information:
Health and medical details, such as allergies and emergency contacts, are collected as needed for registration and program safety purposes.
3. How We Use Your Information
A. Service Delivery:
- To process registrations, payments, and program participation.
- To send transactional and administrative updates, including text message notifications with your consent.
B. Communication:
- To send updates about programs, services, or features that may interest you.
- SMS/Text Messaging: We may send you program-related text messages, alerts, and reminders if you opt-in.
- * You can opt-out at any time by replying "STOP" or by updating the communication preferences in your profile. When unsubscribed, no further messages will be sent.
- * Help may be obtained by replying "HELP."
- * To receive additional information on SMS/Text messaging, reply "INFO."
- * Standard message and data rates may apply.
C. Compliance and Safety:
- To comply with legal obligations and safeguard participant safety.
- To respond to emergencies using health and medical data you provide.
4. Sharing Your Information
A. With Trusted Third Parties:
We may share your information with:
- Payment processors for secure transaction management.
- Service providers for email, SMS, and IT support.
- Sports associations to facilitate your participation in affiliated programs.
B. Legal and Safety Reasons:
We may disclose information:
- To comply with legal requirements or law enforcement.
- To protect participants, staff, or the Organization in emergencies or legal disputes.
C. Data Transfers:
In the event of a merger or asset sale, your information may be transferred to the new entity under the terms of this Privacy Policy.
5. Data Security
We use industry-standard practices, such as encryption and secure storage, to protect your personal data. However, no method of transmission or storage is completely secure. If you suspect unauthorized access to your information, please contact us immediately.
6. Your Rights and Choices
A. Managing Communications:
- Opt out of email marketing by following the "unsubscribe" link in our emails.
- Opt out of SMS/text communications by replying "STOP" or by updating the communication preferences in your profile. Standard message and data rates may apply.
B. Updating Your Information:
You may update or correct your personal details by contacting us at [Insert Contact Email].
7. Use of Cookies and Tracking Technologies
Cookies and tracking tools help us analyze site usage and improve services. You can manage cookie settings through your browser.
8. Third-Party Links
Our Site may link to third-party websites. We are not responsible for their privacy practices and encourage you to review their privacy policies.
9. Contact Us
For questions or concerns about this Privacy Policy, or to exercise your rights, please contact us at:
[Insert Contact Information]
Acceptance of Privacy Policy
By using the Site, you agree to this Privacy Policy. If you cannot accept these terms, you must discontinue use of the Site.
